Par level is an inventory-management concept borrowed from hotels and restaurants that defines the baseline quantity of a given item a property should always have available. For a short-term rental, par levels are set for linens, towels, toiletries, coffee, cleaning supplies, and other consumables, ensuring enough stock to cover turnovers and unexpected demand. When on-hand inventory drops below the par level, it signals that the item should be reordered before a shortage disrupts a turnover. Setting par levels correctly balances the risk of running out against the cost of holding excess inventory, and they are a foundation for reliable restocking across single properties or entire portfolios.
Why this matters for property managers
Setting the right threshold for each supply is what keeps a turnover from stalling because the linens, toiletries, or coffee ran out at the worst moment. Too low and a cleaner arrives to a shortage that delays the next check-in; too high and cash sits tied up in storerooms across the portfolio. Well-calibrated par levels make restocking predictable and free staff from constant last-minute runs.
Frequently Asked Questions
How do I calculate the right par level?
What is the difference between par level and restocking?
Why do hosts use par levels instead of buying as needed?
Should par levels be the same for every property?
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