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Best Vacation Rental Smart Pricing Tools | Dynamic Pricing 2023

Best Vacation Rental Smart Pricing Tools | Dynamic Pricing 2023

Are you a vacation rental property manager or owner looking to maximize your revenue and occupancy rates? Setting the right price for your vacation rental can be challenging, as it requires balancing between asking too much and too little. Fortunately, technology has come to the rescue with dynamic pricing tools that automatically adjust your rates based on real-time market data.

Having said that, let’s delve into:

  • What is dynamic pricing?
  • How does dynamic pricing work?
  • How can you implement dynamic pricing solutions?
  • Top 5 Dynamic pricing tools for vacation rentals in 2023

What is Dynamic Pricing?

Dynamic pricing in vacation rentals adjusts rental rates based on real-time market conditions and demand. It optimizes pricing for property owners by automatically raising rates during high-demand periods and lowering them during off-peak times. Factors like seasonality, local events, and competitor rates inform these adjustments, maximizing revenue and occupancy rates while staying competitive.

For instance, during peak vacation seasons or special events in a popular tourist destination, dynamic pricing tools may recommend higher rental rates to take advantage of increased demand. Conversely, rates may need to be adjusted downward during off-peak periods to attract more bookings and avoid vacant properties.

How Does Dynamic Pricing Work?

Dynamic pricing is a response to the ever-changing demand in the market. It's a data-centric approach that frequently adjusts your nightly or weekly rental rates based on real-time market information. These adjustments are computed automatically by algorithms that harness machine learning to comprehend shifts in supply and demand. Here are some of the factors that these tools take into account:

  • Competition Analysis
  • Real-time Demand
  • Occupancy Rates
  • Seasonal Trends
  • Special Events/Holidays

Implementing automatic pricing based on real-time market data can substantially increase your revenue. Prominent dynamic pricing providers claim that their data-driven solutions can significantly increase revenue. Moreover, it helps you evade low occupancy rates by remaining competitive with your pricing.

How Can You Implement Dynamic Pricing Solutions?

How Can You Implement Dynamic Pricing Solutions?

There are two primary methods to implement dynamic pricing for your vacation rental:

Utilize a PMS with a Revenue Management Module

Many property management systems (PMS) and vacation rental software platforms come equipped with built-in revenue management modules. These modules enable you to adjust your prices based on real-time data automatically. If you still need to get ready to commit to a dedicated, dynamic pricing tool, it's worth checking if your existing PMS offers this feature.

Leverage an External Dynamic Pricing Tool

Alternatively, you can collaborate with a company specializing in dynamic pricing. Numerous dynamic pricing platforms integrate with PMSs, channel managers, and listing sites seamlessly. These tools provide advanced pricing capabilities and insights to help you optimize your rental's performance.

Top 6 Dynamic Pricing Tools for Vacation Rentals in 2023

Top 6 Dynamic Pricing Tools for Vacation Rentals in 2023

1. Beyond Pricing

Beyond Pricing employs advanced dynamic pricing, adjusting rates daily based on real-time demand data. It assigns a pricing Health Score to properties, highlighting optimization opportunities. Detailed insights accompany each price recommendation, providing a preview of pricing suggestions for the upcoming year. Beyond Pricing integrates seamlessly with popular property management systems (PMS).

Pricing: They typically charge 1-1.25% of your total revenue and offer a 30-day free trial.

2. PriceLabs

PriceLabs specializes in customizable data-driven pricing. It factors in market supply and demand, seasonal trends, day-of-week variations, special events, and lead time. The tool identifies high-demand dates by analyzing nearby listings and hotels, tracks seasonality using historical data, and evaluates listing performance for pricing adjustments. Users can customize dynamic minimum stay rules and occupancy-based adjustments. PriceLabs integrates directly with over 30 PMSs and Channel Managers.

Pricing: Offers flexible pricing, starting at $19.99/month for the US, Canada, and Europe, and $9.99/month for other countries for one vacation rental property. They also provide a 30-day free trial.

3. Rented

Rented offers an Automated Rate Tool (Art) for dynamic pricing and a platform with powerful tools for easy use. Additionally, Rented provides a Revenue Management Service with a dedicated revenue manager for property managers seeking hands-on pricing support. This manager specializes in setting prices, monitoring performance, and making custom adjustments based on property-specific needs.

4. Wheelhouse

Wheelhouse assists Airbnb hosts, vacation rental owners, and property managers with dynamic pricing, data insights, and personalized revenue management strategies. It offers over 240 unique pricing rates annually to stay competitive year-round. Wheelhouse's software, developed by a team of Ph.D. Data Scientists leverage real-time data insights to optimize pricing. Advanced settings allow users to control the aggressiveness of their pricing strategy and align it with their overall business goals. Wheelhouse seamlessly integrates with various widely used PMS providers.

Pricing: Typically charges 0.75-1% of your total revenue, and they offer a 30-day free trial.


DPGO focuses on increasing occupancy rates by up to 90% through AI-driven dynamic pricing. It analyzes over 200 market data parameters to develop pricing strategies based on daily market insights. Users can expand AI recommendations with their own strategy preferences.

Furthermore, DPGO provides access to real-time market data specific to the target area. It offers flexible pricing adjustments, including discounts and seasonal and weekend price changes. Additionally, users can leverage yield management, trend forecasting, and holiday predictions. The tool allows property owners and managers to track and improve the success of individual listings or entire portfolios through integrated metrics.

6. Nightpricer

Nightpricer is a dynamic pricing app designed by experienced vacation rental managers. It's your key to reducing workload, increasing your Average Nightly Rate (ANR), and maximizing listing revenues. Nightpricer stands out by using machine learning to determine the perfect ANR for each listing, ensuring you get the most revenue.

Its features include a versatile 52-week Intelligent Calendar, customizable algorithms for seasonal pricing, an Event Maximizer to capitalize on peak nights, and a Fire Sale option to fill less busy nights and increase occupancy.

Final Thoughts

In conclusion, getting vacation rental pricing right is crucial for maximizing your revenue and occupancy rates. Dynamic pricing tools can simplify this process by automatically adjusting your rates based on real-time market data. Whether you choose to use a PMS with a revenue management module or an external dynamic pricing tool, these solutions can give you a competitive edge in the vacation rental market 2023. Choose the tool that best suits your needs and optimize your rental's performance today.

Ready to find out how Hostaway can transform your business?

Hostaway is proud to support thousands of Property Managers and Airbnb Hosts Around the world. We take pride in being Top Ranked in Vacation Rental Software Review Sites: Capterra, G2, Software Advice, Trust Pilot, to name just a few! Check out our reviews and read the Hostaway Case Studies from real successful and growing Short-Term Rental Managers!